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A Brief Guide to Exchange Server Backup Methods

But first…

What is Exchange Server?

Simply put, Exchange Server is a software designed by Microsoft that enables you to send and receive emails and establish other forms of interactive communication through computer networking systems.

It is designed to run on Windows operated server systems, providing interoperability with software client applications such as Microsoft Outlook, Outlook Express etc.


Why do you need to back up your Exchange Server?

Because if your Exchange Server crashes and you lose all the important conversational and calendar scheduling records that you established, retracing or re-tracking of statuses can be problematic.

How Can You Back Up Your Exchange Server?

There are several backup methods that you can use to back up your Exchange Server. These methods can be broadly classified into two categories:

  1. Backups that Microsoft supports

  2. Backups that Microsoft does not directly support

Let’s look at some examples from each category.

Backups that Microsoft Supports

These methods use Microsoft backup applications and can either be performed at the time when Exchange services are running (online backups), or when Exchange services are not running (offline backups). One popular method of running a Microsoft supported backup is by using Windows Backup program that can be accessed from the Accessories menu present in the Programs tab.

Backups that Microsoft Does Not Directly Support

These methods use third party backup software solutions and can be optimized to store individual data sets or whole databases as per a user’s convenience.

Third party backup software solutions are available in three configuration types: open file agent backups, mailbox level backups and snapshot and hot split backups.

Open file agent backups perform file level backup for all those files that are already opened by another application, in this case an Exchange Server. Mailbox level backups store individual mailboxes including emails, contacts, calendars and tasks. Snapshot backups are traditionally performed offline, providing the fastest transfer rates than the other two configuration types. Switching the software to hot split backup mode allows database backup with an open file agent already running.

This completes our discussion about Exchange Server and its backup methods. If you are looking for Exchange Server backup software, we have the solution for you. Our Exchange Server backup and recovery software suite is easy to use, allowing quick and reliable backup of standalone server or Database Availability Group (DAG) at database and brick-level, with zero downtime recovery process. If you need help regarding any of your data backup problems, we can also address them. Simply reach out and our representative will get back to you.