A recovery or backup plan takes a lot time to generate. It takes an even longer time to put it into actual practice. To make an effective recovery or backup plan, you will have to know things like ‘What information to backup and when?’, ‘How frequently should the data be backed up?’ and many more questions like these.
Here is a list of things you should consider while coming up with the plan to make the process run smoothly.
· Significance of the Data
Figuring out the significance of the data beforehand will help you find out whether the data is even worth backing up. There are some types of data that should be backed up only at a specific time. Determining the significance of the data will make it easy for you to separate the data into groups. For databases, you have to ensure that the backup sets widen back for more than a few backup periods.
Organizations can rise and fall depending on how sensitive their data is and how secure it is. Appropriate measures should be taken to encrypt the sensitive data and to secure it. The less significant data will not require such stringent security measures but you still have to come up with a back up as that type of data is used for day to day activities of the organization.
Best way to go about it is to backup all data on regular basis throughout the organization. Regular backups will all but guarantee that, come recovery time you face as little trouble as possible.
· Frequency of Data Change
How frequently data changes in your organization, is something you have to determine if you want to come up with the best recovery plan. In some organizations, data modifications are made almost on a daily basis. In such cases, you have to ensure that proper measures are put in place that will effectively store the new modifications without corrupting or deleting the original data.
· Data Recovery Time
Most organizations, both big and small seize to exist if they cannot recover their lost data on time so that they can continue their work activities. With that in mind, you have to make sure that the recovery plan you come up with is based wholly on speed and efficiency.
· Get CloudBacko
CloudBacko is the best cloud backup software out in the market. Should you go with a cloud backup storage service to backup your data, you can use this software to ensure that the data is backed up without any hiccups and that it can be recovered in perfect state from any point in time. You can visit http://www.cloudbacko.com/ to read about CloudBacko’s features in detail or to get the software right now.
With every passing second, the number of cloud storage users is growing by leaps and bounds. Cloud backup storage is liberating individuals and businesses from traditional methods of data storage, thus giving them the freedom to upload, update, and access data from any location and through the use of different devices. But while cloud storage brings with itself multitudes of benefits, the issue of completely securing data on cloud still needs work. But that is not to say that you can’t take the matter in your own hands and take steps that will guarantee the security of your data.
Steps to Make Data Secure on Cloud
· Make Your Password Extra Strong
The biggest security mistake you can make is using a password that is weak, short, easy to guess, and too generic. Passwords like your birthday or anniversaries can easily be guessed. Some of the most common and easily hack-able passwords are:
Make sure that your password is alphanumeric and involves caps. The length of your password should be at least eight characters.
· Choose Your Cloud Service Carefully
You can never be too careful with your data. And strengthening your password is only the first step of making your data secure. When you are on the lookout for a good cloud backup service, make sure that the providers you’re considering offer you the chance you encrypt your data before you upload it because data is still pretty vulnerable while it is being transferred from one point to another.
· Data Encryption
Even if your preferred storage offers you encryption, you cannot completely rely on it. One of the best options would be to use the cloud backup software CloudBacko. The software offers uncompromised security through the use of various methods of encryption. The software’s encryption is military grade which ensures that your data is as secure as it could be.
· Take Extra Precautions with Sensitive Information
If you can, then mostly definitely avoid uploading sensitive information on cloud. But sometimes it happens that things get out of your hand and you have no choice but to upload sensitive data on cloud. If such a situation arises, then take extra precautions to make sure that your data cannot be breached. The extra precautions include all the steps mentioned above as well as severely restricting access to the data.
These steps might seem bothersome, but ultimately they will help keep your data safe.
Data retention policy is in general a protocol that is specifically designed for organizations. The purpose of this protocol (or set of policies) is to retain any and all information pertinent to the organization. The retention of this information could be for operational purposes or for regulatory compliance needs.
Why is the Data Retention Policy needed?
The data retention policy is needed to:
- Facilitate legal issues
- Improve business practices
- Personal convenience.
Objectives of the Data Retention Policy
- The data retention policy is created to choose a pre-determined length of time the corporation can and should maintain data.
- Each and every shred of data is important in its own unique way. But there comes a time when that shred of data outlives its usefulness. Through data retention policy, the length of retention is determined, depending on the importance and usefulness of the data.
- The data retention policy, along with determining the retention time, also determines the duration of archiving information.
- The policy also advises on the maintenance of the information retained.
- The policy specifically outlines the step by step process of destroying information that should not or cannot be retained.
Creation of the Data Retention Policy and What it Does
- To create the data retention policy, the IT administrative and the legal issues team, and the owners (or the decision makers) of the organization have to hash out every single detail that would go into the final policy.
- During the establishment of the policy it is determined which information would be stored, archived, maintained or destroyed.
- The guidelines for these processes and the timings for carrying them out are also determined.
- The data retention policy significantly reduces an organization’s data storage costs as it allows them to safely destroy data that is longer useful to them.
- A properly created data retention policy can make the process of searching and accessing data very easy whenever the data is needed for a specific purpose.
Outline of the Data Retention Policy
The outline of a typical Data Retention Policy includes:
- The specific purpose of the policy
- Entities affected by it
- Types of data
- Length of retention
- Instructions for data to be destroyed, and,
- The entities directly involved with the data.
A proper data retention policy can help you improve some of your organizational practices, to better store, maintain, or destroy piled up data. But for ensuring complete security of your data you can always rely on CloudBacko. CloudBacko lets you store your data on a wide variety of cloud backup services. Along with cloud backup storage, you can also take advantage of its other features like unlimited retention policies per backup set.
Information is a priceless asset for all businesses. Every business, even if it is not data based, has certain valuable information that it needs to keep secure and protected. It is essential to create backups for sensitive data and it is recommended to secure them using multilayer protection methods.
Traditional backup methods often require manual efforts to a certain extent. Even if it is changing the tape or plugging in a flash drive, someone has to do it. However, with advanced technologies like cloud backup storage, data backups are mostly automated. This means they require no user intervention and backups are automatically created on the offsite servers via the internet.
Traditional backup procedures often require tapes, optical disks, or flash drives. Using these media is not only time consuming, but also costly as the storage media needs to be purchased for extra space. In case of cloud backup systems, businesses can save a lot of costs as they are not required to make heavy investments in storage media. Another way these systems help save resources is that they require payments only for the storage area that is being used. This prevents wastage of resources on the space that is hardly or never used.
Another issue with traditional backups is that they are often saved in the same location as the data. This is a redundant backup method because if the computer were to be permanently damaged or stolen, the backup would be of no benefit. Similarly, backing up on external media such as a flash drive is also not effective as the chances of losing them or they going corrupt are high. On the other hand, cloud backups store data automatically in remote locations. This ensures that an up-to-date backup of the data is always present, irrespective of how the data was destroyed.
Most cloud backup companies pay a lot of attention to security and privacy. They use various forms of encryption and coding on not only the storage media but also the data transmission channels. Where traditional storage media can get stolen or destroyed, cloud backup is done using RAID technology, which distributes the data over an array of storage devices in the server.
Irrespective of the nature of business, all organizations need to safeguard their information against destruction and theft. Cloud backup storage works efficiently well for backing up and securing sensitive information. There are various benefits of switching over to the cloud including increased protection, cost cutting, and easy access.