5 Tips to a More Secure Google Drive

Google Drive is Google’s cloud backup storage service that users utilize to stash their files. What makes Google Drive interesting is that it is integrated into many applications like Google Apps so that it enables users to retrieve information from anywhere.

However still many users are not benefiting from this cloud service from the giant due to concerns mostly revolving around security. Here are a few tips that can help you make your Google Drive more secure:

#1-Setup Google Account Recovery

Let’s say you lost control of your account to someone else as it was left opened somewhere and someone you know guessed your password right. It can happen, and if you are a Google Drive user you should be concerned more than anyone. Luckily, losing account information isn’t the end of it as you can setup Google account recovery options which will allow you to regain control of your account. You can use a security question, your phone number and many other details to be used as your recovery solution.

#2-Make Use Of Two Step Verification

The biggest insecurity to Google Drive data for many people, are their passwords. To avoid this insecurity, use Google’s two step verification solutions. Once activated, you will need to input your password and later a verification code that Google sends to your phone to access you files.

#3-Control All Apps In One Place

If you are unsure about an app and if it might be using your data unethically, you can limit its access to your Google Drive Data. All you need to do is go to Google, click on ‘security’ then click on ‘authorizing applications & sites’. You will be taken to a page where you can limit application access to by clicking a button that says ‘revoke access’.

#4-Secure Files through Google Drive Application

Google Drive is a back-end application that stores files which can later be used by Google applications like Maps, Google Now etc. While it probably won’t hurt, you should keep in mind that most of Google’s applications are not developed by Google. Obviously it is not that you don’t trust anyone, but why take the risk of the stress when you can limit access to anything and everything you wish. In the Google Drive settings go to ‘view authorized apps’ and use the ‘revoke access’ button to restrict access for any application.

#5-Backup Google Drive

It is essential that you take every possible step to secure your Google Drive and backing it up is just another step you should consider. Using CloudBacko, you can backup your Google Drive on a local storage with a few simple clicks. Remember to configure CloudBacko to keep at least two backup copies, one in the local or mapped drive and another on the cloud. Keeping a local backup for your Google Drive will allow you to restore data much quicker than from the cloud.

Using these tips you can ensure foolproof protection for your Google Drive.

Cloud storage backup performance testing with 100,000 files

Okay, I bet most of the users of CloudBacko would like to know the backup speed performance of cloud storage that CloudBacko supports. So, we’ve done a simple test by backing up 100,000 small files to the 6 most popular storage, including Microsoft Azure, Google Cloud Storage, Amazon S3, Dropbox (free), Google Drive (free), Microsoft OneDrive (free).

Here’s the result:

Time used for backing 100000 files with CloudBacko

Microsoft Azure 6 min 58 sec
Google Cloud Storage 7 min 41 sec
Amazon S3 8 min 20 sec
Dropbox (free) 9 min 47 sec
Google Drive (free) 14 min 15 sec
Microsoft OneDrive (free) 47 min 21 sec*

This test result is for reference only. It may vary upon  geographical location, bandwidth available, machine specification, hard drive speed, and other factors. If you want to do the test with the same 100,000 files, you can download the zipped file by clicking here. Unzip it to a local hard drive, and then create an individual backup set for each cloud storage. Run a full backup to each cloud storage to test the speed.

*Due to the limitation of Microsoft OneDrive free account, backup to Microsoft OneDrive took much longer.

Machine used in our test

  • Intel Core i3 540@3.07MHZ
  • Windows 2008 R2 Standard
  • 8 GB RAM
  • C: 70GB SAS drive
  • D: 1.8 TB RAID 0 (7200 RPM SATA II)
  • Internet connection: 100MBit (shared)
  • CloudBacko Pro version used: 1.9.0.0
  • Backup set created with CloudBacko Pro 1.9.0.0, and the test files (backup source) are located on D drive
  • Geographical location: Hong Kong

Download free trial of CloudBacko

If you haven’t tried CloudBacko Pro or CloudBacko Lite, try it out now: http://www.cloudbacko.com/en/download-cloudbacko-advanced-cloud-local-server-workstation-amazon-S3-google-backup-software-free-trial.jsp

How to combine multiple Google Drive and OneDrive accounts into a big pool of storage

CloudBacko allows you to combine multiple Google Drive and Microsoft OneDrive accounts into a big pool of storage, so that you can essentially get unlimited cloud storage space for free. This article shows you how to do it.

Step 1: Create enough free storage accounts

Currently, both Google and Microsoft offer free 15 GB storage for each Google Drive and Microsoft OneDrive account. To get multiple Google Drive or OneDrive accounts maybe a bit tricky, as Google will require you to enter a phone number if you use same IP to register multiple accounts. Google limits the number of accounts that you can create for each phone number. Similar restriction applies to the creation of multiple OneDrive accounts. To get around with such limitation, click here for the tips.

Step 2: Group multiple free storage accounts in CloudBacko as one destination pool

2.1: Open your CloudBacko software and click [Backup Sets].

how-to-combine-20

2.2: Choose an existing backup set if you already have one. If not, create one and follow the steps below during the creation of destination.

how-to-combine-20

2.3: Go to “Destination” tab, click [Add].

how-to-combine-20

2.4: From the following page, select “Destination pool” for the Type. Then click the [+] button to add the first cloud storage, e.g. a Google Drive storage.

how-to-combine-20

2.5: Select “Google Drive” as the Destination storage and then Click [Test]

how-to-combine-20

2.6: A new window of your default web browser will be brought up. Login to your Google Account.

how-to-combine-54

2.7: Click [Accept] from the following page.

how-to-combine-55

2.8: Copy the code provided.
how-to-combine-56

2.9: Paste the code into CloudBacko and click [OK].
how-to-combine-19

2.10: Okay, your first Google Drive account has been added to the destination pool. Click [OK] to proceed.
how-to-combine-58

2.11: You can see that your first Google Drive account has been added to the pool.

how-to-combine-73

2.12: From your default web browser, logout the Google account.

how-to-combine-71

If you’re in the middle of adding multiple OneDrive accounts, visit http://www.outlook.com through your default web browser and logout your Microsoft Outlook account there.

how-to-combine-60

2.13: Click [Add] in the page of CloudBacko mentioned in step 2.11 to add another Google Drive (or OneDrive) account. When all accounts are added, they will be shown in the page of destination pool. Click [OK] when finished adding accounts.

how-to-combine-72

2.14: The destination pool has been created in the list of destinations. Click [Save] to save the destination settings. You can always add more cloud storage accounts into this pool by double clicking on the name of this destination pool in the list.

how-to-combine-62

In this example, we have pooled 3 Google Drive and 2 OneDrive accounts into a pool of storage with 75GB space. CloudBacko will fill up the storage accounts one by one. You can set the order of the storage to be filled by entering the destination pool edit page and clicking the up and down arrows to change the sequence.

how-to-combine-74

We recommend you to use dedicated storage accounts for CloudBacko, i.e. if a storage has been added into the list of CloudBacko’s backup destination, do not use it for file syncing or sharing purpose to avoid accidental deletion of your backed up data.

Download CloudBacko Free Trial:

Both CloudBacko Pro and CloudBacko Lite supports the combination of free cloud storage accounts mentioned above. Click here to download free 30 days trial.

Infograhic: How to make Google Drive 10X better for backup

How to make Google Drive 10X better for backup (with CloudBacko)

Google Drive now offers 15GB free cloud storage space for each user account. It also offers free app for syncing files across devices. But it is not designed for backup purpose. It would be 10x better if you can:

1x. Combine multiple Google Drive accounts as one big pool of cloud storage.
2x. Add more to the pool when you’re running out of space.
3x. Encrypt the filenames of your data on your computer before uploading to the combined.Google Drive cloud storage, so that no one will know what you have backed up.
4x. Encrypt the contents of your data too.
5x. Use an unbreakable encrypting key that contains a bunch of upper case and lower case characters, numbers as well as special characters to encrypt your data.
6x. Backup only the changes within a file so as to minimize the time required.
7x. Keep multiple versions of your backup data so that you can always choose what version to restore.
8x. Configure the bandwidth for backup so that it won’t consume all your available bandwidth.
9x. Frequently check the data integrity of your backup to ensure restorability.
10x. Besides files, also backup VMware, Hyper-V, Microsoft Exchange Server, Microsoft SQL Server, MySQL Database, and other databases that you have.

Can’t do these on your own? Get a CloudBacko. One-off price for desktop is $9 only. Server backup license starts from $39.

Download free trial at:
http://goo.gl/KjFbbT

6 steps to ensure business continuity with local and cloud backup

6-steps-to-ensure-business-continuity-with-local-and-cloud-backup

Nowadays, most small business owners have already realized how important business continuity means to their businesses. The problem to them now is how to choose a reliable yet affordable backup solution to help achieve their business continuity goal. Samuel Chan, the Senior Product Development Director of CloudBacko, stated 5 important steps below that businesses of any sizes need to follow in order to ensure their business continuity.

1. Decide what data are mission critical

The first and the most important step for business continuity planning is to determine what data are critical to your business that you can’t afford to loose. All business owners should have already known that the data on their servers are the lifeblood of their businesses. However, few of them would realize that most of their employees would have kept their working files on their local hard drives that won’t be copied to the company’s servers. Those data are also important and it’ll be a real headache when they’re lost because of file corruption or accidental deletion. Thus, when selecting data to backup, besides the servers, you’ll also need to take care of data stored on the employees’ workstations.

2. Decide how frequent to backup the data

Once identified what data to keep, the next consideration will be how frequent to back them up, i.e. setting up the backup schedule. It really depends on how frequent the data will be changed, and how much you can afford to loose. For example, you may want to turn on the continuous backup feature for backing up the design files that are being updated every minute. Your website database may need only need to backed up every hour. VM level backup for VMware or Hyper-V guest virtual machines may only need to be run twice a day.

3. Decide how long to keep the backup data

Okay, when backup schedule is defined, we then need to decide how long to keep the backup data. It depends on what versions of historical data you need to recover usually. For example, if you’re a webmaster and always need to recover old website htmls of the past week, you may want to keep a daily backup copy for one week. For data older than one week, you may just need to keep one backup version every month. This is called a “Retention Policy”. You may need to define different retention policies for different data sets.

4. Decide where to keep the backup data

Although people might already know that keeping multiple copies of backup at different locations is essential, most of them would actually just keep one copy of backup in the office and that’s it. This is definitely not safe enough. When a disaster strikes, all your data will be gone and your business continuity will be interrupted. Our professional suggestion is to keep at least two backups. One in your office for fast daily recovery, and another offsite for disaster recovery. A couple of years ago, backing up data offsite to datacenter was expensive to small businesses that hindered businesses from having offsite backup. However, thanks for the strong competition, the pricing of cloud storage becomes really affordable recently. For example, it’s only around $0.03 per GB per month for backing up data to Google Cloud Storage, Amazon S3, or Microsoft Azure. If you still think it’s expensive, our CloudBacko backup solution even allows to you to pool mulitple free cloud storage such as Google Drive and OneDrive into one big space so that you can essentially have unlimited offsite storage for free. There’s no more excuse not to have offsite backup anymore. If you worry about the safety issue, CloudBacko will keep you a peace of mind by encrypting all the filenames and contents of your data locally before uploading to the cloud, which thus ensures the data stored on the cloud will not be readable or openable by anyone.

5. Define backup policies for all departments and train all the staff

We need to go through the above steps for all the departments so that each department  or each level of employee has a backup policy customized for their needs. Then, all the staff need to know how to recover their backed up data when needed. Although with CloudBacko, it’s really intuitive and easy to use, you still need to make sure all of them know how to use it.

6. Perform data integrity check and review periodically

Once backup policies are executed, you’ll need to ensure the recoverability of your backed up data by running recovery drill test periodically, say twice a year. You can either perform a real recovery for all your backed up data, or rely on the built in data integrity check feature provided by your backup software if available. Besides, a periodic review of the backup policies for all departments is required so as to fine-tune the details of the first 4 steps.

Conclusion

By performing all these steps, your business continuity will be pretty much guaranteed. Our CloudBacko local and cloud backup software lets you perform all these steps easily. Install and backup with CloudBacko now before your business continuity is interrupted by data loss.